The Exam Room Ecosystem in Action: A Day in the Life of an Efficient Practice

September 15, 2025

Introduction—A Day Like No Other

Imagine a day at the clinic where every exam room is consistently ready, vital signs and weight measurements flow directly into the EMR, and staff and technology work in harmony. From morning prep to evening wrap-up, the Midmark Connected Ecosystem integrates design, workflow and connectivity to transform your practice so providers and teams can focus on what matters most: delivering patient-centered care.

Morning: Laying the Groundwork

As staff arrive, Midmark CareFlow™ RTLS dashboards display room availability and readiness status, giving real-time visibility before patients are escorted back. Once patients are in the exam room CareFlow automatically updates the EMR with the patient's location. Similarly, automated vital signs stations are already synced with the EMR—blood pressure, temperature, pulse, weight and more are captured at the point of care and sent directly into the patient chart. This automation can reduce manual entry time by up to 36% and can save an average of 69 seconds per patient. For practices, this translates into more time spent on patient care rather than data entry.

With the Midmark 626 Barrier-Free® Exam Chair and Patient Support Rails+ paired with an automated vital signs device such as IQvitals® Zone™, the room is set up for accurate blood pressure capture (as well as temperature, SpO₂, pulse rate and weight) with seamless transfer of patient data into the EMR.

Wall-hung cabinetry with angled-flow shelving and a thinner profile makes restocking simple and helps reduce the risk of expired supplies. Mobile treatment cabinets keep frequently used items organized at the point of care, supporting first-case readiness and allowing staff to stay with the patient instead of leaving the room for supplies.

Mobile treatment and procedure carts, equipped with options like disinfectant wipe brackets, sharps holders and waste baskets streamline cleaning and resupply between patients. Once the room is sanitized and stocked, CareFlow RTLS updates the status so staff know it is ready for the next visit—helping ensure a smooth handoff and minimize time in the waiting room for the patient.

Midday: Flow in Motion

CareFlow RTLS provides patient status indicators—who has seen the patient and who may need to see them next—as well as room status, allowing staff to efficiently progress patient visits without delays. Providers benefit from automated patient location updates in the EMR and can begin exams immediately, avoiding wasted time in hallways or waiting for setup.

Vital signs measurements flow seamlessly in real time from connected devices into the EMR—reducing the likelihood of transcription errors and freeing providers to spend more time engaging with patients.

In an efficient point of care ecosystem, clean-up and prep are streamlined—supplies pre-positioned, linens changed quickly, surfaces sanitized efficiently—helping reduce cycle times. In fact, a primary care practice in 2017 reduced cycle time from 71 to 65 minutes—and further to 60 minutes by 2019—while maintaining or increasing patient satisfaction (e.g., patients felt the doctor spent enough time with them).

The healthcare automation market is projected to reach $80.3 billion in 2025, with 80% of organizations adopting intelligent automation. The Midmark connected ecosystem aligns with this shift, bringing automation to the point of care and helping improve ROI through efficiency, faster throughput and greater patient satisfaction.

Afternoon: Sustained Momentum

By midday, fatigue can derail workflows. CareFlow RTLS dashboards along with location data integrated into the EMR continue to guide staff to available rooms and track the status of patient visits, helping keep patient flow consistent. With purposeful exam room design, pace is sustained:

• Organized, in-room supply areas or mobile supply cabinets and procedure carts reduce hallway trips.

• Providers have direct EMR access from automated devices.

• Ergonomic cabinetry improves reach and reduces strain, supporting caregiver well-being.

• Patient data automatically flows into the EMR, reducing clicks and improving data accuracy.

The Midmark connected ecosystem—with height-adjustable exam chairs, integrated scale and automated diagnostic devices, ergonomic medical-grade cabinetry and ample seating in a public zone for guests to help sustain momentum as the day progresses.

Evening: Consistency Through Close

Even in the last patient slot, a standardized, efficient workflow drives rhythm:

• Rooms are flagged as ready after clean-up. CareFlow RTLS communicates availability instantly, so staff know exactly which spaces are ready to go and which still need cleaned.

• Standardized room layouts and mobile carts help ensure supplies are consistently stocked and easy to access, keeping the flow steady and prepping for a smooth start the following day.

• Staff huddles identify small adjustments that improve tomorrow’s flow.

Practices close on time more often, helping avoid staff burnout and boost morale.

The Big Picture: Outcomes That Matter

Call to Action:

Ready to build your efficient future? Leverage integrated exam room design and connected workflows to deliver better care—consistently and sustainably.

Plan your exam room transformation with Midmark experts.

Suggested Additional Reading:

• Revolutionizing Healthcare: The Power of Connected Clinical Solutions

• EMR Connectivity: Transforming Clinical Workflows

• 3 Signs It’s Time to Upgrade Your Vital Signs Process

• How to Create a Connected Point of Care Ecosystem

• Design for the Point of Care

• Outpatient Workflow Design Trends: Transformations Fueled by Technology